Job opportunity, International: World Food Programme has launched a call to join the Future International Talent Pool (FIT Pool) as an Administration Officer P2 – FIT Pool

About the FIT Pool: The Future International Talent Pool (FIT Pool) is an excellent opportunity for a professional international career within WFP. WFP is looking to build a pool of highly qualified and dynamic talents interested in serving in any of the 80 countries where WFP operates. Qualifying for the Administration FIT Pool gives you priority to be considered for vacant Fixed Term positions anywhere in the world and consequently to commence your global journey in the humanitarian world, often at the forefront of world affairs. (https://www.wfp.org/countries).   For more information: https://www.wfp.org/fit-pool

ABOUT the ADMINISTRATION OFFICER role: 

You will be joining a community of over 3,000 team members, worldwide – ranging from facility managers, engineers, and environmental officers to drivers and maintenance workers, managing critical Administration and Engineering services that WFP’s humanitarian operations cannot run without. Administration colleagues ensure duty-of-care and enable the actions of our more than 20,000 colleagues. At the core of WFP’s efforts to respond quickly to dynamic operational needs – Administration is there!

The responsibilities of our Administration professionals include managing travel, accommodation, and protocol support; delivering and maintaining fit-for-purpose facilities; managing WFP’s pool of assets including light & armoured vehicles; and providing guidance on oversight, internal controls, and anti-fraud management.

ORGANIZATIONAL CONTEXT

The Administration functional area delivers high-quality, people-focused support to WFP field operations in the areas of oversight and risk management, Facilities, Asset, Contract, and Fleet management, and Travel and Protocol services. The function serves as the organization’s administrative backbone, seeking to ensure that WFP programmes and objectives for changing lives and saving lives are delivered efficiently and cost-effectively, while at the same time guaranteeing compliance with relevant laws and regulations.  We also have organizational cross-cutting co-ownership of Occupational Safety and Health and Environmental Sustainability.

You will work in close collaboration with other related support functions – Finance, Logistics, and Human Resources – to ensure consolidated and efficient processes and services. Our teams of specialists in HQ are there to support you!

JOB PURPOSE

The Administration functional area focuses on creating the best possible environment for our colleagues, globally. Providing exceptional, customer-focused professional service supporting our teams, working and living, in some of the most difficult environments, to reach WFP’s beneficiaries.

KEY ACCOUNTABILITIES (not all-inclusive)

As a/an Administration Officer, P2, you will be responsible for the following key duties:

• Contributing to and implementing WFP country/regional plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration service.
• Developing annual plans, contributing to longer-term strategies and improvements to policies, systems, and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations, and processes.
• Carrying out complex data analysis to provide management and clients with accurate information and reports for efficient planning and decision-making.
• Managing the existing resources in the area of responsibility (e.g., WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness, and timeliness of operations and services.
• Contributing to strategic oversight and internal control measures, using corporate systems, and working in close collaboration with other WFP functional units making proposals for improving processes and strengthening capacities and information sharing.
• Facilitating the compliance of the services provided (e.g., WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
• Supporting a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
• Guiding and supervising more junior staff, acting as a point of referral, and supporting them with more complex analysis and queries.
• Building and maintaining partnerships with WFP stakeholders, other UN agencies, and local government offices, particularly when UN Common Reform initiatives and projects
• Supporting the capacity building of WFP staff and partners through the organisation or design of training, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
• Following standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Incorporating gender perspectives in areas of work, to ensure equal participation of women and men.

NB: Your CV must be submitted in English. For UN workers please include your current contract type and level. 

Carefully Read details on Standard minimum requirements including education, experience, language, mobility, additional technical  skills and knowledge and apply through the link below: Career Opportunities: Administration Officer P2 – FIT Pool – All Locations (141907) (successfactors.eu)