Jobs in Cameroon: Procurement Specialist in Yaounde
6 min read
Closing Date: 22-06-22
Organisation: Plan International
Title: Procurement Specialist
Functional Area: Operations, Supply chain
Reports to: Supply chain Manager
Location: Yaoundé
Travel required : 30% to PUs
Grade D2
DIMENSIONS OF THE ROLE
Procurement management in the scope of this role includes:
Lead the procurement processes performance analysis, monitoring and reporting across the country both in Co and field
Focal point or procurement Systems application, compliance and strengthening
Capacity building on procurement areas (tools, procedures, systems, ..)
Ensure that the KPI’s for procurement are measured and improvement actions and plan are putted in place to align to the standards
Support and report to the country Supply chain Manager in minimizing financial and compliance risks throughout the procurement processes
The role covers the areas of procurement at a Country Office level, and technical supports of Programme Units procurement focal points. Cross-functional engagement with other functions is critical for this functions to ensure alignment of processes country-wide.
• Budget – (define the budgetary authority/responsibility, authority for procurement)
• Staff – The postholder directly line manages a Team of XX
• Stakeholder Engagement – Internally, the postholder will engage across functional and geographical boundaries within the Country (Programme and Project staff, Finance, Risk and Compliance, Programme Unit managers…). Externally there will be engagement within and outside the sector, including INGOs, UN agencies, partners and suppliers.
NB: The application link is at the end of this post written “Click Here to apply”
ACCOUNTABILITIES
Maintain high standard of all procurement processes and activities
• Ensure that all projects has a procurement in place at the development stage and a Master consolidated procurement exist for the country and fields
• Make in place an appropriate sourcing method as well as Long-Term Agreements (LTAs) to achieve cost-savings, on time and in quality delivering of goods and services for our programs in compliance and minimised risk
• Conduct a monthly procurement planning update and a quarterly deep review and reports involving projects’ and other department lead
• Ensure that an appropriate tools and processes of procurement tracking is in place to track, monitor and control the end to end procurement processes for regular reporting on status and minimise risk at country level
• Ensure that an appropriate weekly procurement reporting system is in place trough the sharing of the procurement trackers at all offices as well as the country offices
• Review and consolidate on monthly basis the procurement trackers and conduct a deep analysis on procurement performances and identify any bottleneck which may need management’s attention
• Manage the supplier pre-qualification processes at country level and ensure that all offices have an appropriate and up to date supplier prequalified
• Develop long term agreements (LTA) in all relevant areas which help to increase procurement efficiency in the country
• Manage the tender processes both national and international both for adh’oc procurement processes and long-term agreement processes
• Conduct a periodic visit to field offices to provide any relevant supports needs (training, evaluating..) as well as conduct a performance and risk assessment
• Put in place (or reinforce) and maintain a appropriate archiving system especially electronic ensuring a high security and procurement dossiers as well as an easy access for audit or any other need
• Develop a strong procurement structure with proactive market and supplier identification and supplier performance management system in line with overall Country Programme needs and requirements
• Strengthen the development, monitoring and execution of contracts with suppliers, ensuring all policy documents for Plan International are included (Child Protection, Anti-corruption and Anti-Terrorism Policy, Gender and Release from Liability Policy)
• Accountable for ensuring that all relating to data base (supplier data base, LTA data base, Prices list, Prequalified suppliers, …) are in place and maintained up to date.
• Ensure that there is a segregated duty for procurement staff under his/her supervision as per the requirements of the supply chain Manual
Leadership
• Accountable for overall procurement performances, providing strategic direction and supports to operation’s and program’s staff.
• Performance Management – Manage, motivate, develop and oversee the performance management of staff in line the organization’s systems, rules and regulations for HR management including staff evaluation, training and career planning.
• Leading on driving procurement change initiatives through the global/country supply chain excellence in line with operations manual.
• Proactively engage with cross-functional Teams to ensure that staff have a good knowledge on procurement procedures tools, policies and principles.
Capacity Development and Stewardship:
• Conduct staff appraisals and monitor performance through mentoring, coaching and regular 1:1 and coordination meetings for staff under his/her supervision
• Develop strong integrated working relationships with user departments to support the early identification of supports or any action needs
• Provide analysis, benchmarks and recommendations for determining effective resource utilization
• Lead and implement continuous improvement as a standard way of operating within the department
• Identify staff capacities building need through a training need assessment
• Develop a training and capacities building plan base on any gaps identified from the need assessment and trough any other channel.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Essential
• Have a Master’s degree in Procurement and Supply Management, Administration Management or an equivalent university degree in a relevant field
• At least three (5) years of professional experience, including at least two (3) years in a similar position, preferably in an international NGO, or equivalent combination of education and experience.
• Knowledge of donor regulations, including EU, BMZ GIZ UNHCR and/or other foreign government development agencies, and other multilateral development agencies in procurement matters is an asset.
• An interest in international development and public health programs and an understanding of the synergy between the programmatic, operational and financial components of project design and implementation are highly desirable
• Good experience and knowledge on procurement procedures.
• Previous experience in managing and developing teams and the ability to lead, motivate and develop others
• Strong leadership and interpersonal skills with a particular ability to think out of the box
• Strong analytical and problem-solving skills, with the ability to report and demonstrate on performance improvement and efficiencies through spot on and concise reports
• Excellent communication skills
• Ability to draft clear and precise report in responding to grants queries
• Ability to work independently with minimal supervision
• Must have very good interpersonal relationship with colleagues and supervisors.
Desirable
• Experiences in procurement in emergency programming both in self implementation and implementation trough partners.
• Experiences in using SAP and Microsoft Dynamics…)
• Knowledge of the humanitarian sector trends and constraints would be an advantage
• Experience in international supply chains and custom regulations would be an advantage
• Training and capacity building would be an advantage
• A professional qualification and membership of recognized purchasing and supplies institution.
• Experience of working in ERP based systems and environment
• Experience of working in large scale/fast moving emergency responses would be an advantage
PHYSICAL ENVIRONMENT
• National role with frequent visits to field locations
LEVEL OF CONTACT WITH CHILDREN
• Medium: Occasional interaction with children
Location: Yaounde
Closing Date: 22-06-22
Click HERE to apply
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
Berinyuy Cajetan is the founder and publisher of Human Rights and Legal Research Centre (HRLRC) since 2017. He has intensive experience in strategic communications for Civil Society Organizations, campaign and advocacy, and social issues. He has an intensive experiencing in human rights monitoring, documentation and reporting.
